Vocational Rehabilitation Manual

Table of Contents

CHAPTER I – VR REFERRAL (formerly Status 00)

• Policies and Procedures
• VR Program Referral Timelines
• Age and Residence Requirements for individuals who are Referred to DBVI
• VR Program Visual Requirements
• Referral Status
• Provision of Services
• Documentation
• Referral Follow-Up
• REFERRAL to VR Application
• Referral to Referral Closure

CHAPTER II

• Application
• Assessment to Determine Eligibility
• Services
• Documentation Requirements
• Movement From Application
• Trial Work (Application - T) and or Extended Evaluation (Application - X)
• Individualized Plan for Employment (IPE) - Extended Evaluation (Application - X)
• Services
• Documentation Requirements
• Movement from Extended Evaluation

CHAPTER III

• Eligibility and Individualized Plan for Employment Development
• Assessment of Vocational Rehabilitation Needs
• Program Planning
• Financial Eligibility
• Status Movement
• Scope of Services for Individuals
• Assessment for Determining VR Needs
• VR Counseling and Guidance
• Referral and Other Services
• Physical and Mental Restoration
• Vocational and other Training Services, including Personal and other Training Services
• Maintenance
• Transportation
• VR Services to Family Members
• Interpreter Services for Individuals Who Are Deaf and Tactile Interpreting for Individuals who are Deafblind
• Reader Services, Rehabilitation Teaching Services, and Orientation and Mobility Services
• Job Search/Placement Assistance/Job Retention Services
• Supported Employment Services
• Personal Assistance Services
• Post-Employment Services
• Occupational Licenses, Tools, Equipment, Initial Stocks and Supplies
• Assistive Technology Services
• Transition Services
• Technical Assistance and other Consultation Services to Eligible Consumers who are Pursuing Self-Employment
• Other Goods and Services

CHAPTER IV PLANNING FOR VR SERVICES

• The Individualized Plan for Employment (IPE)
  • Requirements and Definitions
  • Counseling and Guidance
  • Services
  • Documentation Requirements
  • Movement from Counseling and Guidance
• Physical and Mental Restoration Program Implementation
• Provision of Physical or Mental Restoration Services
• Documentation Requirements
• Movement from Physical and Mental Restoration (See Appendix M, AWARE Case Movement)
• Training Program Implementation
• Services
• Definition of Trainee in the Work Setting
• Documentation Requirements
• Movement from Training (See Appendix M, AWARE Case Movement)

CHAPTER V Job Ready and Employment Start

• Placement
  • Services
  • Documentation Requirements
  • Movement From Job Ready
• Employment - Follow-up
  • Services
  • Documentation Requirements
  • Movement From Employment Start

CHAPTER VI    CLOSURE STATUSES

• Case Closures
• 08-1- Status 08 - Case Closed From Status 00, 02, or 06
• 08-2- Ineligibility Determination
• 08-3- Documentation Requirements
• 26-1- Status 26 - Cases Closed From Status 22
• 26-2- Documentation Requirements
• 28-1- Status 28 - Cases Closed From Status 14, 16, 18, 20, 22, or 24
• 30-1- Status 30 - Cases Closed From Status 10 or 12
• 30-2- Documentation Requirements
• 32-1- Status 32 - Post Employment Services
• 32-2- Documentation Requirements
• 33-39-1-Status 33, 35, and 37 - Closed From Post Employment
• 33-37-2- Documentation Requirements

CHAPTER VII    FINANCIAL MEASURES

• 7A- Tuition, Fees, and Other Allowances
• 7B- Availability of Comparable Services and Benefits
• 7C- Order of Selection
• 7D- Financial Determination Guidelines

CHAPTER VIII    AGENCY SERVICES

• 8A- Civil Rights
• 8B- DeafBlind Services
• 8C- Transition Services
• 8D- Low Vision Services
• 8E- Orientation and Mobility
• 8F- VR/RT Coordinated Programs
• 8G- Rehabilitation Technology Services
• 8H- Vocational Rehabilitation Relationship With Residential Schools

CHAPTER IX     TRAINING PROGRAMS

• 9A- College Training
• 9B- The Randolph-Sheppard Food Managers' Program
• 9C- Virginia Industries for the Blind - Charlottesville and Richmond
• 9D- Job Seeking Skills Programs
• 9E- Self-Employment Program
• 9F- Reserved
• 9G- On-The-Job Training (OJT)
• 9H- Work Experience Training
• 9I  - Tutorial Training
• 9J - Summer Work Program
• 9K- Work Adjustment Training
• 9L - Supported Employment Program
• 9M- Woodrow Wilson Rehabilitation Center
• 9N- Training for VR Staff
• 9O- Guidelines for Determining Eligibility for schedule A Appointments to Federal Agencies.
• 9P - Job Coach Training Services
• 9Q - On-Site Technology Training Guidelines
• 9R - Personal Assistance Services (PAS)

CHAPTER X   Virginia Rehabilitation Center for the Blind and Vision Impaired

• A- Virginia Rehabilitation Center for the Blind Mission Statement
• B- Description (VRCBVI)
• C- Center Schedule During Week (Monday-Friday)
• D- Referrals
• E- Evaluations and Related Services
• F- Special Evaluations and Training
• G- Training
• H- Other Services
• I  - Special Summer Programs
• J - Consumer (Trainee) Information

CHAPTER XI COOPERATIVE AGREEMENTS

CHAPTER XII    OFFICE PROCEDURES

• 12A.1 Purchase of Equipment, Tools, and Goods for VR Clients
• 12B.1 Fixed Asset Accounting and Control System (FAACS)
• 12C.1 Client Service Authorizations, Obligations, and Bills
• 12D.1 Virginia Register for the Blind
• 12E.1 Transporting Case Folders
• 12F.1  Review of Workshop Closures
• 12G.1  Review of Ineligibility Closures
• 12H.1  Standards for Length of Time in Statuses
• 12I.1    Forms and Office Tasks

APPENDIX